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Privacy

Introduction

This Privacy Notice ("Privacy Notice") and the Cookie Notice ("Cookie Notice") are intended to provide you with information about how we use and protect your personal data ("Personal Data") collected through our website  ("the Website").

Please note that our agency, Razorfish Australia, a division of Publicis Media Australia Pty Ltd, is a part of Publicis Groupe. If you have any questions about how your Personal Data is collected, please contact our Groupe Chief Data Protection Officer at privacyofficer@publicisgroupe.com.

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The Personal Data collected through the Website will only be used to answer to your queries, manage job applications that you may make to us, and analyze the traffic on the Website. Once collected, your Personal Data will not be used for a different incompatible purpose without your consent.

We take the protection of data privacy very seriously. All Personal Data collected through the Website will be treated as strictly confidential and will only be used as set out in this Privacy Notice. The applicable data protection laws shall be respected in full.

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If you disagree with the way your Personal Data will be used, please do not provide your Personal Data through this Website and/or use this Website.

We may include links on the Website to other websites including social media platforms. This Privacy Notice only covers how we use Personal Data and does not cover these other websites you visit.

This Privacy Notice and the Cookie Notice may be amended by us as the Website features and the offered services evolve, and/or as laws applicable to our activities are introduced or amended from time to time. As such, please refer to these Notices as needed to verify the version and terms that are in force.

Privacy Notice

I. Purposes of Personal Data collection

The purposes of collecting Personal Data through the Website are to:

  • To respond quickly and efficiently to your requests sent to us via the contact email addresses indicated on our Site;

  • To manage your job applications;

  • Respond to your requests on social networks, and get to know you better;

  • To maintain and preserve the security of the Site, however, please note that we use Statistical Data wherever possible;

  • To enable your access to the Site and its features, and/or to provide you with the services you request from us through the use of cookies and other tracking devices;

  • To process and respond to your request concerning the exercise of your rights listed in Article V hereof.

II. What Personal Data do we collect and process?

By Personal Data, we mean any information relating to an identified or identifiable natural person (i.e. any living person), or such other similar definition as may be ascribed to such a term under applicable data privacy law.

We collect the following Personal Data through the Site:

  • Identification and Contact Information: e.g. first name, surname, and e-mail address, online identifiers, IP address, mobile identifiers, job title, company address, and business telephone number if you provide us with such data in the body of your message and/or request.

  • Messages and Requests: The content of the messages and/or requests that you send to us, including, if applicable, information about your professional and educational background if you are applying for a job.

  • Internet or Other Network Activity Information (Technical):  e.g. when you browse the Website, information related to your browsing history, search history, your interaction with and use of the Website's pages, may be collected.

III. What legal basis do we rely on to process your Personal Data?

The processing of Personal Data collected on the Site is based on:

  • Our notice to you herein of the purposes for, and handling of, your Personal Data, all of which is reasonably necessary for the stated purposes above.

If you do not provide the Personal Data above to us, we may not be able to respond to your messages and/or requests, and/or our Website may not work properly for you. 

IV. With whom do we share Personal Data?

When it is justified depending on the nature of your request or message to us, your Personal Data may be shared within the organisations of the Publicis Groupe and its subsidiaries in worldwide.

In the event that you wish to exercise your rights as listed in Article V hereof, your request will be collected by means of the form provided by our partner OneTrust, which acts on our instructions and on our behalf as a sub-contractor as defined in European Regulation 2016/679 on the protection of personal data (“GDPR”).

Your Personal Data will not be passed on to third parties, unless otherwise specified in this Policy. Your Personal Data may be passed on:

  • in the context of a merger, acquisition, or sale of all or part of the assets of the agency, to the successors in title to our business, or

  • to establish, exercise, or defend our rights, or

  • when required by law, to respond to requests from legal or administrative bodies, government authorities, or courts.

If the services of third parties are required for the technical maintenance of the Site or the software processing your Personal Data, or for the hosting, backup, administer, or process or manage the Data and/or our e-mails, your cookie preferences, these third parties will have access to Personal Data only to the extent necessary to ensure the smooth and/or secure technical operation of the Site and our software. In any case, such access to your Personal Data will only be provided in accordance with applicable law, including with respect to Data confidentiality, privacy, and security obligations.

V. Your rights on your Personal Data

In accordance with the applicable regulations, you may exercise the following rights with respect to those of your Personal Data that we hold:

  • Right of access to your Personal Data: you have the right to obtain clear, transparent, understandable, and easily accessible information about how we use your Personal Data, and about your rights, and you can access all the Personal Data that we hold about you, learn of the origin of this Personal Data, and obtain a copy of them in an understandable format.: You may also exercise your right of access to your Personal Data in order to check the accuracy of the data and have them corrected or deleted. You do not have to indicate a reason to exercise your right of access;

  • Right to rectify your Personal Data: in order to prevent inaccurate or incomplete Personal Data regarding you from being processed or disseminated, you can ask us to rectify them;

Please click on this link and follow the instructions if you wish to exercise any of the above-mentioned rights. If we have reasonable doubts about your identity, we may ask you to attach any document that proves your identity, in order to prevent identity theft. Insofar as your request is received electronically, we will respond electronically unless you specify, in the comments area of the form to exercise your rights, that you wish to receive a response by another means, for example by post.

We will reply as soon as possible, and in any case within a reasonable period after receiving your request. This period will depend on the complexity of your request or the number of requests we receive at any one time. If you feel that we are not complying with this Policy, if you are not satisfied with the way we have handled your request, or if your request has been turned down, you may also make a formal complaint to the competent authority for the protection of Personal Data. However, we invite you to contact our Data Protection Officer at the following address: privacyofficer@publicisgroupe.com before filing a complaint with the competent Data Protection Authority.

VI. Data retention periods

We retain your Personal Data in accordance with the applicable legal data retention requirements and our internal policies. The retention of data will vary according to the type of data and the purposes for processing them.

Your Personal Data are stored for the entire duration of our contractual and/or pre-contractual relationship. After this period, your Personal Data will be archived for the applicable duration, in accordance with our retention policies. 

As for the Personal Data collected in the context of your application for a position, they are stored:

  • for a period not exceeding 2 (two) years after the last time we had contact with you if you are unsuccessful in your application, unless you indicate that you do not want us to retain your application after the recruitment process, in which case your Personal Data will be deleted immediately;

  • for the duration of your presence at Publicis Groupe, if your application is accepted.

VII. Data security

We use a variety of methods, such as firewalls, intrusion detection software and manual security procedures, to secure your data against loss or damage, to help protect the accuracy and security of Personal Data and to prevent unauthorized access or improper use. If you think that the Website or any Personal Data is not secure or that there has been unauthorized access to the Website or your Personal Data, please contact privacyofficer@publicisgroupe.com immediately.

VIII. Data transfer

Given the international nature of our activities, your Personal Data may be transferred outside of Australia.

Your Personal Data is transferred to the USA for the purposes of storage and back-up of emails.

We ensure that all such cross-border data transfers comply with applicable legal requirements, including executing relevant contractual agreements with appropriate contractual protections to ensure the recipient does not breach the Australian Privacy Principles.

Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact: privacyofficer@publicisgroupe.com.

IX. Further information

For more information about Publicis Groupe, please visit our website -  https://www.publicisgroupe.com/en 

If you consider that we are not complying with this Privacy Notice, or if you have any questions in relation to this Privacy Notice, please contact privacyofficer@publicisgroupe.com.

 

Cookies, other trackers, social media and networks

The purpose of this section is to provide you with information regarding the storage and use of cookies, social networks, and other tracking technologies, as well as the means made available to you to object to them. 

I. Social media and networks

If you follow us on social media (through our LinkedIn, Facebook, Twitter, Instagram, and YouTube accounts), we will also collect Personal Data about you in order to get to know our subscribers better and to understand the public’s reactions to our products and services. The use of Personal Data mentioned above is only carried out in accordance with the applicable laws (for example, if you request us to contact you or if your specific express consent is required). We have no control over how social networking platforms use your Personal Data. We encourage you to read the privacy statements of the various social networking platforms that you use. To learn more about how these social networking platforms use your Personal Data:

If you have any questions about the way in which your Personal Data are collected, we request you to contact Groupe Chief Data Protection Officer at the following address: privacyofficer@publicisgroupe.com.

II. Cookies and other trackers

1. What are cookies? 

A “Cookie” is a small text file that is saved in the memory of your browser on your hard disk when you visit a website, read an e-mail, and install or use software or a mobile application, and that makes it possible to record and track data concerning your use of the website. Other trackers may operate slightly differently but also record and track substantially the same data. These data generally do not identify you directly, but they may provide information about your preferences or your device, to ensure the proper functioning of the Website, and to enable us to personalize Website or other marketing content for you, and obtain statistics and details about Website visits. 

2. Cookies that we use?

 

Performance 

Performance cookies are used specifically for gathering data on how visitors use our Website, for example, which pages are visited most often, of if they get an error message on our Website. These cookies do not collect identifiable information, which means that all data collected is anonymous and only used to improve our Website’s functionality. 

 

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3. How do I manage Cookies?

You can change the settings on the software your device uses to access the internet (e.g. your browser settings). For example, depending on which browser your device uses, you may be able to disable certain third-party cookies. If you do disable these cookies, you may find that the websites you intend to visit are not accessible or have only limited functionality.

You can also control the extent to which you receive tailored advertising facilitated by cookies by changing your settings on the websites on which you receive tailored advertising. For example, you can disable tailored advertising on social media sites like Facebook by changing the settings on your account.

Please note that it may be necessary for you to opt out separately from each device and browser that you use to access online content.

Opting out of cookies may not necessarily remove all advertising from pages you visit. Rather, it may mean that the ads you see may not reflect your interests.

There is a lot of information available about how cookies work and how to change your browser’s cookie preferences. This includes information at the following links:

  • AllAboutCookies.org – Guide on how to enable / disable cookies on every web browser 

  • Office of the Australian Information Commissioner's page on targeted online marketing.

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